Navigate Document Chaos with Precision Using M-Files' Quality Management System

Let's revolutionise how we approach quality management – from document management to gaining comprehensive business insights. Discover how M-Files' innovative QMS can:

Streamline your operations

Ensure top-notch quality, traceability, and compliance

Provide an intuitive platform that enables decisions based on real-time data

Ensure Quality in Your Business with M-Files

A Quality Management System with M-Files is more than just a collection of documents and guidelines. It's a comprehensive digital solution offering version control, secure access management, and efficient workflows. With M-Files, you can centralise all documentation and process management in one cloud-based platform, providing a unique combination of flexibility, accessibility, and security. You'll get:

Centralised Quality Control: Monitor all quality processes in a single platform. From risk assessments to process enhancements, M-Files makes it easier to maintain the highest quality standards.

Simplified Decision-Making: By integrating data analysis and insights into quality processes, M-Files helps you make informed decisions that drive business success.

Flexibility and Scalability: Regardless of your company's size or industry, M-Files adapts to meet your unique quality needs. Our platform grows with you, without compromising on quality standards.

AI-Powered OCR: With AI-driven OCR, tedious manual data entry becomes a thing of the past. Experience increased efficiency, accuracy, and productivity as M-Files transforms your documents into searchable, editable text with unparalleled speed and precision.

M-Files Illustration - EN

M-Files doesn't just transform how you handle documents and meet compliance requirements; it also revolutionises your quality management. By optimising and automating processes, you gain a solid foundation for continuous improvement and innovation in quality work.

Join the Ranks of Companies Successfully Empowered by Our Quality Management System

In addition to saving time, electronic signatures and automated document workflows have improved quality management and minimized the risks associated with manual work. Juha Lehtola
IT Manager | Vahterus

M-Files allows TK Elevator to create a document structure and naming conventions and to add metadata attributes to documents as they are added to the M-Files vault... which makes finding them a lot simpler and most importantly, faster.
Nicole Harris | Repair Coordinator - Regions | TKElevator

Book Your Personalised Demo
share safely icon

Secure Your Data

Role-based permissions ensure that the right person has access to the right data, and that sensitive information remains confidential.

M-Files-mockup-Recent-document
M-Files-Employee-Collaboration
collaborate effectively

Automate Guidelines

Ensure compliance with regulations and standards for maximum efficiency and minimal risks.

automate workflow

Smart Data Storage

Guidelines specific to customers, regulations, or legal processes can be automated across various file systems, user groups, and teams. 
M-Files-mockup-Pinned

Supercharge and Streamline Your Operations with Our Integrations

We know every department use different platforms suited to their function, but with M-Files integrations they can work in any tool and still ensure consistency in processes and documentation.

Whether it's Microsoft 360, Salesforce, Adobe Sign, SAP, SharePoint, M-Files ensures transparent access to relevant data, empowering your team to work more efficiently and deliver exceptional customer service.

m-files integrations

Discover How M-Files Saves Your Business Millions

Many of our satisfied customers have reported savings of several million dollars using M-Files as their go-to document management tool. But don't just take our word for it, 90%* of Gartner Peer Insights respondents would recommend M-Files. 

  • crowe-testimonial-dark-blue

    “M-Files were able to adapt with us and roll out a fully functioning system under lockdown conditions to more than a thousand people.”

    Ian Norman, National technology Director,

    Crowe UK

  • TKE-testimonial-dark-blue

    “We have more than 500 users across seven departments – and we’re growing.  We have saved the equivalent of 900 trees and $1.5 million to date.”

    Mike Fuller, Developer/ Analyst,

    TK Elevator

  • StearnsBank-logo-2022-225px-dark-blue-2

    “In the accounts payable department, we’ve reduced the turnaround time to get invoices approved from two or three days to less than one day.”

    Jen Dingmann, IT Manager,

    Stearns Bank

*As of April, 2023, based on 44 reviews over the past 18 months

Achieve High ROI and Increased Efficiency with M-Files

With M-Files, your team can focus on what matters most, driving business results and achieving your goals.
Don't let document management hold you back from reaching your full potential.

Forrester-TEI-2023-Stat-1-180px

Return on Investment

Forrester-TEI-2023-Stat-2-180px

Efficiency increase for workflows

Forrester-TEI-2023-50-percent-Stat-180px

Faster search for documents

Frequently Asked Questions

Can M-Files QMS help me be compliant with ISO9001 (or other relevant standards)?

ISO9001 compliance places great emphasis on that the key processes of the company's business need to be well defined and kept up to date.

M-Files QMS helps the company's Quality team to focus their time on actually modelling and developing the business processes, instead of monitoring the validity of and manually driving the approvals for SOP documents. M-Files enables this by driving and automating the process and revisioning of the SOP documents. Our solution comes with inbuilt, ready-made processes, to further simplify compliance-related efforts and initiatives. Quality standards are about company processes, not just tools, but M-Files QMS has an excellent feature set for driving the customer processes for ISO 9001 (or other) compliance.

How does M-Files QMS ensure that only the valid revision of a SOP is accessible for the employees?

With our QMS, only the published valid versions of SOPs are visible for employees. We enable the Quality team to work on the next revision, while the last valid version is accessible for normal employees. Once the new revision is published, we hide the previous revision from them, so that old versions of the SOP are never shown to employees outside the Quality team.

How can we monitor / verify that the users have read a released SOP revision?

Our QMS training module allows for automatically creating Learning Requirements for users based on their job role, site or country and can follow the fulfillment of those requirements. We make it simple to see who has and hasn't completed their required training, and easy to send reminders to ensure that they do. This can also be critical for other compliance initiatives, such as health and safety legislation.

Is M-Files QMS a full QMS system able to manage audits, deviations, CAPAs, etc.?

The short answer is yes! M-Files can not only automate SOP management processes, but also the other typical Quality processes required in companies, such as managing audits, deviations, CAPAs, or validity of certificates. In addition to all that, we can ensure employees can access the most current information, or retrieve historical documents, while employers have a full audit trail of document access and changes made.

How does M-Files QMS identify old / outdated SOP revisions?

M-Files will include stamps and/or watermarks in the SOP content to indicate that the revision is not valid anymore. We also limit the visibility of the revisions so, that normal users only see the valid revision.

See M-Files in Action

M-Files offers intelligent content and document management. Get cloud-ready in an instant, and manage information in any system, from any device. Start future-proofing your business.

shutterstock_273429893